7 Guide to Setting up Visitor Management
About Visitor Management: Think about a huge city around the World, or think of Atlanta, where the streets are always crowded and buzzing all hours. At street level, the door to your office is always open, and there is no one at the entrance to keep an eye on visitors.
How would you feel if strangers were allowed to walk into your office and sit down with you at any given time? When would you feel most secure? How much time would it take you to get anything done with your back to the door continually open?
Every week, the number of incidents of workplace and school violence seems to rise. As the demand for workplace security grows, firms of all sizes and sectors incorporate visitor management systems into their building security strategy to secure their workers and assets.
Using a visitor management system, you can keep track of visitors to your facility and provide them with an ID badge. There has been an improvement in staff productivity as a result of heightened security measures.
Organizations of all sizes and sectors may use an affordable and easy-to-implement visitor management system to monitor visitor traffic in their facilities.
WHAT ARE THE 7 STEPS TO PUTTING VISITOR MANAGEMENT IN PLACE?
CHOOSE A VISIT MANAGEMENT SYSTEM.
It is critical that the system you choose contains individual visitor ID cards and keeps track of facility visits. Refills are available in most visitor management systems, so your choices are not restricted by visitor volume.
INSTALL ACCESS CONTROL.
Limit the number of public entrances to your building to better regulate guest access. After selecting your public opening, ensure that all other doors are closed. Employees may access the facility via the other entries using HID proximity cards, but visitors must use the monitored public entrance.
SELECT A SITE FOR THE VISITOR MANAGEMENT SYSTEM.
Place the visitor log-in system near visitor parking or in the main lobby. Choose your “gatekeeper,” the person in charge of the visitor control system at the entry. You could choose to hire a receptionist or security guard to check guests in and provide visitor ID cards.
TRAIN YOUR EMPLOYEES.
Inform your staff that a visitor control system is a precaution you’re taking to keep them safe. Employees should be trained on how to utilize the system so that they completely comprehend the method. Encourage personnel to inform visitors about the new process ahead of time to ensure a seamless transition.
DISCUSS THE POLICY WITH VISITORS.
Post signage at entrances to inform people about your new visitor control policy. Visitors should be directed to a reception desk by the signage. If you have a high number of frequent guests, you may wish to use a pre-printed visitor card to create a more permanent visitor ID card for them.
OBLIGATE VISITORS TO CHECK OUT.
It’s just as crucial to know when guests leave your company using a visitor management system. Require guests to return to the reception area at the end of their visit to turn in their visitor card and check out. Including this approach in your policy will provide you with a complete picture of who is on the premises at any one moment.
ENHANCED SECURITY PROCEDURES
A visitor management policy is a critical component of your building’s security approach. Visitor management acts as a gatekeeper for your institution and its visitors, protecting your assets and providing better peace of mind for everyone on the property.
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